An enclosure notation is positioned

Signature Block – Your name and position are on this part. Reference Initial – Any of the writer, dictator, or encoder of the letter should be mentioned using an acronym, initial or code. Courtesy Copies – These are the secondary recipients of the letter.

This line is positioned as part of the inside address:. Enclosure Notation – This reminds the recipient about .

FILE NAME NOTATION Press Enter twice.

Sometimes people use the area below the signature to indicate the computer filename.

It specifies who will receive copies of the letter. A blind-copy notation (bcc) is placed only on that particular copy and on your file copy. Notation used by classification societies in grading DP vessels, based on IMO equipment class principles.

A plot designed to record the . The salutation is also positioned at the left margin. The body of the letter goes here. The complimentary close (centered).

Any copy or enclosure notations are placed directly . A letter of transmittal often is printed on company or organization letterhead. If the signature blocks are positioned one beneath the other, begin typing the second block on the fourth line below the end of the first block, aligned at left. Before mailing the letter, ensure the number of enclosures shown in the enclosure notation agrees with the number cited in the body of the letter . Position one line below the letter address.

Girard Avenue Minneapolis, MN Re: Policy FDW1Dear Mr.

File Name Notation (indicates where the document is saved in computer memory, optional). Delivery Notation (if your letter is Attention line ( positioned as the first line of the inside address). If another sheet of paper, document etc.

If side panels are desired on enclosures , they must be installed onto enclosures prior to positioning.

This site uses cookies for analytics, personalized content and ads. By continuing to browse this site, you agree to this use. When revising this section for their use, each organizational entity should ensure that the document control notation in the upper right-hand corner accurately . Noteman says: View the Adding rehearsal marks QuickStart Video for an overview.

Rehearsal marks (letters or numbers) are added as expressions using the Rehearsal Marks category of the Expression Selection dialog box.